Office Manager Bookkeeper Job at Charlap Hyman & Herrero, Los Angeles, CA

RVFoZ0w4WlpobmwyeXJKUkNESWJ5SWUvckE9PQ==
  • Charlap Hyman & Herrero
  • Los Angeles, CA

Job Description

Join to apply for the Office Manager Bookkeeper role at Charlap Hyman & Herrero

3 days ago Be among the first 25 applicants

Join to apply for the Office Manager Bookkeeper role at Charlap Hyman & Herrero

Get AI-powered advice on this job and more exclusive features.

Job Description

CHH is looking for a highly organized, detail-oriented, tech-savvy, office manager / bookkeeper for their Los Angeles office. This position has tremendous growth potential for the right candidate that wants to get in on the ground floor of a growing company continually striving for excellence in all facets of the architecture, interiors, and design world.

Job Description

CHH is looking for a highly organized, detail-oriented, tech-savvy, office manager / bookkeeper for their Los Angeles office. This position has tremendous growth potential for the right candidate that wants to get in on the ground floor of a growing company continually striving for excellence in all facets of the architecture, interiors, and design world.

CHHs principals have been featured in Forbes Magazines 30 Under 30 in its 2018 category for art and style, and the firm ranks among Architectural Digest's "AD100," PIN-UP Magazines New Power Generation, and AN Interior's Top 50. CHH was selected to participate in the 2017 Chicago Architecture Biennial and won the annual competition hosted by the Miami Design District to design innovative holiday decorations for the neighborhood. In 2020, CHH was the recipient of the AIA Los Angeles Emerging Practice Award, the highest honor the organization bestows on an emerging architecture firm for consistently producing innovative work. CHH has collaborated on lines of fabrics, rugs, wallpapers, and other products with top furnishings companies and continues to expand their range.

Your Role:

  • Ensure a smooth operation of all supporting roles to the architectural / interiors process

Your Responsibilities:

Bookkeeping / Financial:

Client Facing

  • Prepare client agreements for approval by Principal
  • Attain client signatures and field any potential questions
  • Prepare invoices for approval by Principal
  • Send invoices to clients and field any potential questions
  • Receive client payments

Project Specific

  • Input, track and pay vendor bills
  • Input, and track project expenses

General

  • Input, track and pay vendor bills
  • General bookkeeping
  • Pay quarterly tax payments and properly track them
  • Prepare monthly financial health reports for Principal to analyze
  • Monthly reconciliation of accounts
  • Continually optimize all bookkeeping and financial operations utilizing the latest software, technology and resources

Payroll

  • Audit timesheets for office standards compliance
  • Audit staff PTO

Physical Office:

  • Maintain supply inventory and organization
  • Continually optimize workflows within the office and make recommendations to Principal

Events:

  • Social planning, continuously express appreciation for our team through small social events for birthdays, holidays, exhibition openings, etc.
  • Client relations and outreach

Marketing / Database Maintenance:

  • Input, track and maintain office contacts database, project database and digital assets
  • Input, track and maintain and client leads and sales pipelines
  • Input, track and maintain website and press database
  • Prepare award submittals

Business Development:

  • Input, track and maintain potential employee hiring pipelines
  • Maintaining operations handbook

HR Tasks:

  • Onboarding of new employees
  • Assist Principal in preparing for semi-annual employee performance reviews
  • Assist Principal in preparing for annual employee salary reviews
  • Maintaining company handbook

Management:

  • Travel and expense coordination for employees
  • Scheduling and strategy coordination with Principal

IT:

  • Onboard employees onto various software platforms

Software Used:

  • BQE Core (Accounting / Bookkeeping / Billing)
  • ADP (Payroll / HR)
  • G Suite (Email/Documents)
  • Microsoft Word (Agreements)
  • Microsoft Excel (Financial Reporting)
  • Adobe Acrobat (Agreements)
  • Adobe InDesign (Award Submittals)
  • Wrike (Project Management)
  • Airtable (Database)
  • Streak (CRM)
  • Dashlane (Password Management)

Company Description

Charlap Hyman & Herrero is a Los Angeles / New York-based architecture and design firm that takes a fully integrated approach to conceptualizing and executing spaces in their totality. Principals Adam Charlap Hyman and Andre Herrero, whose backgrounds are in interior design and architecture, lead a practice that considers all aspects of the built environment, from site plan to furniture. Working in various typologies including buildings, set designs, stores and houses CHH endeavors to consider divergent art forms and the experiences of multiple senses. They aim to create spaces that become worlds unto themselves, with gesamtkunstwerk at the core of the firms objective.

Charlap Hyman & Herrero is a Los Angeles / New York-based architecture and design firm that takes a fully integrated approach to conceptualizing and executing spaces in their totality. Principals Adam Charlap Hyman and Andre Herrero, whose backgrounds are in interior design and architecture, lead a practice that considers all aspects of the built environment, from site plan to furniture. Working in various typologies including buildings, set designs, stores and houses CHH endeavors to consider divergent art forms and the experiences of multiple senses. They aim to create spaces that become worlds unto themselves, with gesamtkunstwerk at the core of the firms objective.
Seniority level
  • Seniority level
    Mid-Senior level
Employment type
  • Employment type
    Full-time
Job function
  • Job function
    Administrative
  • Industries
    Architecture and Planning

Referrals increase your chances of interviewing at Charlap Hyman & Herrero by 2x

Get notified about new Office Manager jobs in Los Angeles, CA .

Office Manager, Synapse Virtual Production
Executive Assistant to Founder of a Fashion Design Co.

Santa Monica, CA $50,000.00-$107,100.00 3 days ago

Beverly Hills, CA $51,000.00-$70,053.00 2 weeks ago

Los Angeles, CA $89,301.33-$114,816.00 1 month ago

Los Angeles County, CA $26.00-$32.00 1 month ago

Executive Assistant, Casting (20th Television)

Burbank, CA $64,300.00-$86,200.00 1 week ago

Los Angeles Metropolitan Area $68,640.00-$70,000.00 3 weeks ago

Administrative Assistant to Executive Chairman

Los Angeles Metropolitan Area 2 weeks ago

Burbank, CA $54,600.00-$101,400.00 1 week ago

Executive Assistant to VP of Store Development
Executive Assistant-Learning & Talent Solutions

Burbank, CA $64,300.00-$86,200.00 5 days ago

Los Angeles Metropolitan Area 3 weeks ago

Chief of Staff / Executive Assistant to the CEO

Beverly Hills, CA $170,000.00-$190,000.00 1 week ago

Burbank, CA $42,224.00-$78,416.00 16 hours ago

Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#J-18808-Ljbffr

Job Tags

16 hours, Full time, Work at office,

Similar Jobs

St. Louis Park Public Schools

Early Learning Preschool Assistant Job at St. Louis Park Public Schools

 ...Exhibits good listening skills and a willingness to collaborate and cooperate with other staff in accomplishing the goals of the school program. PHYSICAL DEMANDS Mobility: Frequent walking, standing, bending, crouching, and kneeling to assist students and support... 

Mohawk Industries

Technology Assistant - Work-Based Learning (Part-time) Job at Mohawk Industries

 ...strongly encouraged for those seeking credit in WBL.* Are you a student who has a passion for technology and interest in computer systems? The IT Infrastructure Assistant - Work-Based Learning is a great opportunity for you! This position will provide assistance in... 

Files.com

Recruiter Job at Files.com

 ...equity + premium benefitsLets be honest: at most companies, recruiting means shuffling resumes, scheduling calls, and pushing...  ...location keeps you right in the action, close to the citys best restaurants, music, and energy. Our space offers a beautiful 26th floor roof... 

Edward Jones

Financial Advisor Job at Edward Jones

Job Overview This job posting is anticipated to remain open for 30 days, from 10-Nov-2025. The posting may close early due to the volume of applicants. If you find yourself at a professional crossroads, a career as a financial advisor may be the right change for ...

Optum

Licensed Behavioral Health Therapist Job at Optum

 ...degree in psychology, social work, or a related counseling field Must have a clear, active and unrestricted license (LCSW, LMFT, or LPC) in the state of Oregon Preferred Qualifications: 2+ years professional social work / clinical experience post Master's...