Job Description

Job Description

Job Description

Robert Half is looking for an organized and proactive Facilities Coordinator to assist our client in San Mateo. The Facilities Coordinator is responsible for ensuring a safe, efficient, and well-maintained workplace. This role oversees building operations, vendor management, maintenance scheduling, space planning, and support for daily facility needs. The ideal candidate is highly organized, proactive, and comfortable managing multiple priorities in a fast-paced environment.

Facilities & Building Operations

• Coordinate daily building operations: HVAC, electrical, plumbing, security, janitorial, and general repairs.
• Monitor building conditions and respond to service requests in a timely manner.
• Schedule preventive maintenance and ensure compliance with safety and building codes.
• Assist with office moves, updates, and space planning.
• Serve as primary contact for facility-related vendors and contractors.
• Obtain quotes, negotiate pricing, and manage service contracts.
• Track and approve invoices, ensuring accuracy and timely payment.
• Support workplace safety programs and emergency preparedness plans.
• Maintain documentation for inspections, permits, and compliance requirements.
• Conduct facility walkthroughs to identify risks or areas needing improvement.
• Assist with employee workspace needs (access badges, desk setups, ergonomic equipment, etc.).
• Coordinate meeting room setup, supplies, and equipment support.
• Manage inventory of office and facility supplies.
• Monitor facility expenses, track costs, and support budget planning.
• Generate reports on maintenance activities, vendor performance, and facility metrics.

• 3–5 years of experience in facilities coordination, operations, or workplace management.
• Experience working in corporate office or multi-site environment preferred.
• Knowledge of building systems, preventive maintenance, and safety practices.
• Strong project management and organizational skills.
• Proficient with Microsoft Office; experience with work-order systems is a plus.
• Ability to lift and move items occasionally (up to 40 lbs)

Job Tags

Similar Jobs