Job Description
Administrative Assistant I - Liberal Studies & the Arts The Administrative Assistant I position reports to the Dean of Liberal Studies and the Arts and provides administrative support to the students, staff, and faculty of the Division of Liberal Studies and the Arts.
Responsibilities and Duties: - Assist in providing administrative support to faculty, staff, and administration within the Division of Liberal Studies and the Arts
- Proofread and review materials and maintain appropriate confidentiality and discretion of all records and correspondence
- Receive and manage inquiries to the division by mail, email, phone, and in person
- Greet faculty, staff, students, and other guests that visit the office suite and provide assistance accordingly
- Assign, temp, and activate courses in the Banner system
- Create and review Argos reports
- Handle faculty evaluation (fulltime and DCE) in a confidential manner
- Assemble and mail packets to newly admitted students
- Assist with special projects and events such as ordering food for departmental events and ceremonies
- Assist with purchase orders, budget processes, and direct payments
- Assistant with program review documents for the academic programs
- Work with faculty to collect forms and paperwork as required by the union contract
- Act as Administrative Assistant to the division dean
- Work with the Dean to create the semester schedule for all programs and input items into the master schedule
- Select, train, supervise, evaluate and maintain work-study students as needed
- Focus on the Commonwealth's Equity Agenda by applying related best practices throughout all job functions
- Provide administrative support for the Digital Media Arts Center, Buckley Performing Arts Center, and the Academic ESOL Program
- Provide notes for division meetings
- Help collect syllabi for review
Job Requirements:
- Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration, or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, (B) any equivalent combination of the required experience and the substitutions below.
- Working knowledge of the Microsoft Office Suite, especially Word, Outlook, and Excel
- Ability to work constructively with diverse workforce and student population
- Capable of working independently as well as part of a team
- Strong planning, verbal, and written communication skills
Substitutions: I. An Associate's or higher degree with a major in business administration, business management, or public administration may be substituted for the required experience.*
II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.*
- Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
Preferred: - Associate's Degree in Liberal Arts, Business, or Office Management
- Critical knowledge of and usage of Banner, Interview Exchange, and other college systems
- Minimum of five years full-time or equivalent part-time office work
- Experience working in higher education, preferably in a community college
- Attention to detail and the ability to multi-task
- Maintain confidential records
Additional Information:
Position Status : AFSCME union position, full-time, state-funded with benefits
Hours: 37.5 hours per week, occasional nights and weekends as needed
Salary: $1,969.30 bi-weekly ($51,201.80 annually) Grade 15, Step 1
Classification Specification is available at:
Worksite: This position will be primarily assigned to the Brockton Campus but assignments may include all Massasoit sites including Canton.
Deadline to Apply: September 30, 2024
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About Massasoit Community College
We at Massasoit Community College pride ourselves in our tradition of excellence and in our historic mission of accepting all who desire to learn. We are dedicated to creating a challenging and supportive environment where the members of our community can attain their educational and personal goals. We encourage all to take responsibility for their learning, to discover their potential, and to achieve their ambitions.Recognizing that our diversity is an important source of our strength, we respond to the needs of our community and expect that everyone at Massasoit respects the rights and affirms the dignity of all people. We strive to construct a safe and trustful environment where together we can engage in open dialogue.
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