Job Description
Contract 3-6 months could go longer. Onsite Monday - Friday.
Midtown
The Facilities Coordinator will assist and administer daily operations activities of the New York office.
Essential Functions
• Maintains production equipment including stocking of paper trays, unit calibrations, and
service technician calls.
• Performs printing, binding, custom covers as requested. Prints and reviews work orders
to ensure proper deliverables.
• Assists with reviewing materials produced to ensure company branding
standards, such as documents containing proper disclaimers and all products are
packaged to meet client expectations.
• Receives, distributes, and collects mail and packages; ensures shipping and
receiving deadlines are met.
• Maintains overall office appearance and readiness. This includes all areas of the
office; Open Office, Private Office, Conference and Breakout rooms, Pantry, Print,
Lobby and Elevator areas.
• Performs daily maintenance, cleans, and restocks all common areas,
maintaining adequate inventories of all supplies and re-ordering items when
necessary.
• Assists with minor assembly and installations including lightbulbs, hanging of
pictures, artwork and bulletin boards, fixture assembly, etc.
• Supports and partners on preparation, execution, and cleanup of all office events.
• Maintains good business relations with vendors.
• Cleans mailroom, organize storage space and taking inventory of supplies to replenish
as necessary.
• Displays good working knowledge of facilities maintenance environment.
• Gains exposure to AV infrastructure and helps with troubleshooting issues and
other routine tasks related to conference room AV and video conferencing tools.
• Assists with updating and or removing access control credentials on the S2
Security System.
• Support users with installing Blue Diamond Mobility access.
• Administers user accounts in ACO.
Education and Qualifications
• 1+ years of experience printing and shipping.
Experience, Skills and Competencies Required
• Strong communication and interpersonal skills
• Strong time management skills, organizational skills, work ethic, initiative, sense of
urgency, and attention to detail.
• Self-motivated with the ability to manage multiple tasks and effectively meet
deadlines.
• Workstation setup including all user peripherals.
• Advanced knowledge of facilities machines and equipment
• Basic Operations of AV infrastructures and office equipment
• Basic Proficiency in all areas of MS Office and related work tools
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