Job Description

Job Description

Job Description

We are looking for an organized and proactive Events Coordinator to join our team in New York, NY. This position focuses on managing and supporting various special events while ensuring smooth coordination among stakeholders and tenants. As a long-term contract role, it offers the opportunity to work closely with cross-functional teams and external vendors to deliver high-quality event experiences.

Responsibilities:

• Plan and oversee the execution of events and activations, ensuring all logistical details are managed effectively.

• Coordinate with property management teams to ensure seamless on-site event operations.

• Assist stakeholders and tenants in obtaining necessary permits and approvals for events, including liaising with government agencies.

• Arrange support services through consultants and contractors to meet event needs before, during, and after the event.

• Maintain clear communication with internal departments to provide event-related updates and notifications.

• Collaborate with marketing and digital teams to promote events and prepare post-event reports.

• Work closely with vendors and clients to ensure timely delivery of required materials and services.

• Track event-related records and associated costs for accurate documentation.

• Manage the permitting process for photography and film requests from tenants, stakeholders, and external clients.

• Provide general administrative support to the program manager and contribute to the development of new event ideas and programming.

• Bachelor's degree in Event Management, Hospitality, Project Management, or a related field.
• Proven organizational and analytical abilities to effectively manage deliverables and deadlines.
• Strong communication and interpersonal skills, capable of engaging with senior stakeholders and teams.
• Ability to handle multiple tasks in a fast-paced environment while maintaining attention to detail.
• Proficiency in Microsoft Office tools, including Excel, Word, and PowerPoint.
• Experience in vendor coordination and materials handling.
• Familiarity with event marketing and promotion strategies.
• Knowledge of permitting processes for special events and filming activities.

Job Tags

Long term contract, For contractors, Work at office,

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