Job Description
Job Title: Events Coordinator
Location: New York NY 10007
Duration: 7 months contract
Pay Rate: $33.65/hour (W2)
Shift: M-F 9-5 Off hours report required for specific event- would be Offset hours to try and have a 40 hour work week
In office 4 days a week- max of 1 day a week WFH
Overview:
The WTC Special Events Coordinator acts as the client’s representative with various stakeholders and assists in obtaining approvals for special events at the WTC. Additionally, the Special Events Coordinator serves a key function in the notification, communication, and production of the various special events at the WTC.
Responsibilities:
• Contribute to the planning & execution of events and activations held at the World Trade Center campus
• Manage events on-site in coordination with Site Wide Property Management team
• Assist stakeholders and tenants in the Special Event application process to obtain necessary permits and approvals from government agencies on site
• Coordinate any ancillary support services to be provided by the Site-wide Property Management Team and/or its consultants/contractors before, during, or after events.
• Regularly communicate with internal departments for event-related notifications
• Work with digital and social teams to coordinate event marketing and promotion and post-event reporting
• Work with externals vendors and/or clients to ensure timely delivery of services and materials
• Assist in Event record keeping and track associated costs
• Oversee permitting process for film & photo requests from stakeholders, tenants and external clients
• Provide general administrative support to the CX Program Manager
• Proactively implement new concepts, ideas, and execution for programming opportunities
• Expected working hours onsite are 9am-5pm, Monday-Friday. Off-hour support for events may be required.
Preferred Background, Skills, and Experience:
• Bachelor’s degree or higher in Event Management, Hospitality/Venue Management, Project Management, or a related field
• Strong organizational and analytical skills with ability to track deliverables
• Excellent communication and interpersonal skills; comfortable engaging with senior stakeholders and cross-functional teams
• Ability to work in fast-paced environment and multi-task
• Proficiency in MS office (Excel, Word, PowerPoint, SharePoint, etc.)
• Experience in venue management software a plus (Salesforce, VenueOps, or related program)
Qualifications:
• Bachelor's Degree or similar level of education
• 2-3 years of professional work experience in the event management (or related) field
• Detail-oriented with a proactive problem-solving mindset
• Strong verbal and written skills
• Provide day-to-day administrative support to CX Team and Site Wide Property Management
• Ability to work extended hours, weekends and holidays as needed
Expedite Technology Solutions is a minority and woman owned business headquartered out of Alpharetta, GA with a global presence across United States, Canada, and India.
Staffing Solutions:Expedite Technology Solutions is a minority and woman owned business headquartered out of Alpharetta, GA with a global presence across United States, Canada, and India. \r\n\r\nStaffing Solutions:\r\nOur staffing and workforce solutions division specializes in IT, non-IT and Healthcare recruiting for our clients. Our expertise ensures the right talent for direct hires, contractors, and contract-to-hire roles.\r\nWe also provide complete workforce and payrolling solutions to our clients.\r\n\r\nHealthcare Solutions:\r\nExpedite specializes in staffing and technology solutions for healthcare organizations, ensuring they have the right professionals for direct, contract, and contract-to-hire roles. Our end-to-end project services help optimize processes and improve patient care, all while leveraging our deep industry knowledge to meet the unique challenges of the healthcare landscape.\r\n\r\nOur logo of a ‘Hummingbird’ signifies our values of agility, innovation, energy and focus that we put into all our client engagements big or small.
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