Job Description
Role Overview
The Event Coordinator will oversee planning, logistics, communication, and on-site execution for a variety of events. This person must be detail-oriented, proactive, and comfortable managing multiple moving pieces while maintaining a positive, professional attitude.
Key Responsibilities
Plan and coordinate all logistics for events, including timelines, décor, vendors, schedules, and staffing
Communicate with clients to understand vision, goals, and requirements
Create and distribute event timelines, layouts, and checklists
Manage budgets, invoices, receipts, and financial tracking
Oversee event setup, execution, and breakdown
Troubleshoot issues quickly and professionally during events
Ensure a high standard of customer service and guest experience
Maintain accurate records and post-event reporting
Qualifications
Previous experience in event planning, hospitality, project management, or related field
Exceptional organizational and multitasking skills
Strong written and verbal communication
Ability to remain calm and solution-oriented under pressure
Proficiency in Google Workspace / Microsoft Office (Bonus: Canva, HoneyBook, Trello, etc.)
Availability on evenings, weekends, and event days
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