Job Description

Job Description

Job Description

Position Summary

The Compliance Specialist ensures that the recertification process operates smoothly and efficiently by reviewing and approving certifications that are completed by property staff, as well as providing guidance and training, direction, and oversight.

Essential Duties (must be able to perform the job’s essential functions with or without reasonable accommodation.)

• Position is responsible for ensuring that properties managed or owned by Rocky Mountain Communities/Pillar Property Services remain in compliance with various Local, State and Federally funded program requirements as well as all governing documents.
• Ensure that resident/applicant files are maintained in a manner that meets compliance requirements and expectations in accordance with Company Policy, Governing Agencies, Regulatory Agencies, and Government Agencies. All files must be stored and retained in a manner that complies with security guidelines and requirements as presented in the applicable Program Compliance Handbook(s) administered by the appropriate government agency (HUD/IRS), Regulatory Agency, Local Agency, or by the Organization.
• Prepare required reports and ensure accurate and timely completion and submission of all reports requested by supervisors, investors, regulatory agencies, and partners.
• Prepare for and participate in Management and Occupancy Reviews, audits, and inspections conducted by various entities and stakeholders in the Communities.
• Prepare information and duties required by the Compliance Director to process monthly HAP (Housing Assistance payments) vouchers to CHFA (Colorado Housing Finance Authority).
• Complete quality control audits on applicant and resident certifications and files on a to ensure completeness and program compliance daily.
• Inform the Compliance Director immediately of instances of non-compliance.
• Traveling to properties located in various regions of Colorado to help assist the property managers with compliance.
• When necessary, assist site staff with entering resident data into software and completing resident certifications through required process.
• Attends and completes all required training.
• Assists in developing and executing program compliance trainings for staff to ensure that the organization continues to adhere to the utmost compliance standards.
• Assist with leasing up activities of new sites, and re-syndications, which may include attending meetings, providing staffing support, and auditing move- in files.
• Conduct regular on-site file reviews and audits.
• Review
• Possess knowledge and understanding of Federal and the State of Colorado Fair Housing laws.
• Monitor annual utility allowance and annual income limit changes for each applicable county and alert property management team of new rates.
• Track Next Available Unit Rule and Rent Burdened households
• Assist in implementing Gross Rent Changes
• Comfortable working in a professional office environment. This routinely uses standard office equipment, such as a computer, photocopier, and telephones.
• The person in this position needs to occasionally move about inside the office to access filing cabinets, office equipment, etc.
• Must be able to remain in a stationary position more than 50% of the time.
• Other duties as assigned.

Qualifications

• Requires 5 years’ experience working with real estate funding programs, financial eligibility determination or other funding programs or 5 years’ experience working on site at a Tax Credit or Project Based Section 8 property.
• Must demonstrate knowledge of LIHTC, Section 8, HOME, CDBG and their compliance requirements.
• Must demonstrate knowledge of Local, State, and Federal Fair Housing rules and regulations
• Must demonstrate a detail-oriented, organized, and quality approach to compliance.
• Must present one's self in a neat, clean, and professional manner, at all times.
• Must possess a positive attitude and professional demeanor with all staff, residents, partners, vendors, and stakeholders.
• Must have ample experience working with Microsoft 365 products such as Word, Excel, Outlook, SharePoint, and community software applications.
• Must be self-motivated with the ability to work independently.
• Must be able to maintain the integrity of the organization by adhering to all rules and regulations, compliance requirements, and working collaboratively with co- workers.

Apply if you fit the following description:

• 5 years of Property Management Experience: You have a proven track record in property management, demonstrating your expertise in the field.
• Section 42 (IRS) and/or Project-Based Section 8 Experience: Familiarity with affordable housing programs is essential.
• Fair Housing Practices: You possess a deep understanding of fair housing laws and regulations.
• Tax Credit and/or HUD Compliance: Experience in maintaining compliance with tax credit and HUD regulations.
• Resident Interaction: Previous experience in resident interactions is strongly preferred.
• Leadership Skills: You are a natural leader, capable of supervising compliance projects, and fostering a positive work environment.

Experience :

• Property management: 5 years (Required)
• HUD programs: 5 years (Required)
• Tax Credit Programs: 5 years (Required)

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