Job Description

Job Description

Job Description

Part-Time Administrative & Personal Assistant to CEO – Los Angeles, CA (20-30 hrs/week, Flexible Schedule)

We’re looking for a highly organized, reliable, and intuitive Administrative & Personal Assistant to support a busy CEO and entrepreneur based in Los Angeles, CA. This is a part-time position (approx. 20-30 hours/week), and we’re looking for someone who is flexible with their schedule and comfortable supporting both business and personal tasks to CEO.

You’ll be involved in multiple exciting ventures, including real estate, investments, product development, and day-to-day life management. This role is best suited for someone who thrives in a dynamic environment, enjoys wearing many hats, and is naturally proactive and detail-oriented.

About the Role:

This role combines administrative and personal assistant responsibilities. You’ll work closely with the CEO—sometimes from the business office, home office, or while on the go. Every day is different, and tasks range from attending business meetings and coordinating with contractors, to managing appointments, errands, and overseeing medical matters.

If you’re looking for something highly structured or corporate, this may not be the best fit. But if you enjoy fast-paced, flexible work with a lot of variety and personal interaction, you’ll love this role.

Key Responsibilities:

• Accompanying CEO to business and personal appointments (e.g., meetings, city offices, doctor visits, shopping for projects)
• Managing CEO's email correspondance, calendar, scheduling, and reminders for both professional and personal events
• Taking meeting notes and maintaining organized documentation (Dropbox, Google Drive, physical filing)
• Tracking medications and supporting health-related tasks
• Handling personal errands and home-related logistics
• Acting as a liaison between CEO and outside professionals (e.g., contractors, lawyers, brokers)
• Monitoring deadlines, contracts, payments, and ongoing project progress
• Coordinating with bookkeepers, CPA, and lenders to ensure timely document delivery
• Assisting with travel planning and occasional event coordination
• Assisting in product ventures such as marketing, product sourcing and product development

Who You Are:

• Exceptionally organized with strong memory/recall
• Adaptable and comfortable in a fluid environment
• Discreet and trustworthy with sensitive information
• Proactive, self-sufficient, and solution-oriented
• A clear communicator with great people skills

Preferred Skills:

• Excellent verbal and written communication
• Strong note-taking and digital organization skills
• Familiarity with Google Workspace (Drive, Sheets, Docs), Dropbox, and CRM tools
• Basic understanding of real estate terms or escrow process is a plus
• Reliable transportation and willingness to drive (using CEO’s vehicle when necessary)

Requirements:

• Minimum 5 years of relevant personal assistant or administrative experience
• Based in or able to commute to Los Angeles, CA (Hollywood/West Hollywood area)
• Valid driver’s license and access to a reliable car when needed
• Smartphone and laptop required
• BA/BS degree preferred but not required

Job Type:

Part-Time (Approx. 20-30 hrs/week but need to be flexible)
Flexible weekday availability is a must
Some occasional weekend availability may be requested

Compensation:
Hourly rate based on experience (DOE)

To Apply:
Please include your resume and cover letter

Job Type: Part-time

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Los Angeles, CA 90046 (Preferred)

Ability to Relocate:

• Los Angeles, CA 90046: Relocate before starting work (Preferred)

Work Location: In person

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