Job Description

Job Title: Administrative Assistant

Location: Los Angeles, CA (100% Onsite)

Pay Rate: $29.00/hour

Schedule: MondayFriday, 9:00 AM 5:30 PM

Assignment Duration: 2 months, with potential extension based on LOA return

Start Date: ASAP

Position Overview

On behalf of our client, a leading private university in Los Angeles, we are seeking an Administrative Assistant to provide vital operational and administrative support to faculty, administrators, and technical laboratory personnel within the Dermatology division of the Department of Pathology. This role supports daily clinical operations, manages documentation, and ensures smooth office and specimen-processing workflows. The ideal candidate is detail-oriented, professional, and able to quickly learn processes in a fast-paced, high-volume environment.

Key Responsibilities

• Serve as an internal resource for faculty, staff, and lab personnel to support daily clinical operations.
• Perform administrative tasks related to receiving, accessioning, and triaging patient specimens, blocks, and slides.
• Prepare, maintain, and distribute departmental documents; ensure proper handling of patient materials including scanning into the EMR.
• Draft, type, and proofread correspondence, memoranda, reports, technical papers, manuscripts, and additional documents for supervisors or department staff.
• Respond to inquiries requiring knowledge of departmental and university policies, procedures, and workflows.
• Coordinate with vendors for services and assist in maintenance, troubleshooting, and use of office equipment.
• Oversee daily office operations, including supply purchasing and inventory management.
• Research, compile, and organize data for departmental reporting.
• Support heavy phone operations while providing excellent customer service and clear, professional communication.
• Perform basic transcription tasks involving transferring data from one form to another.

Preferred Experience

• Prior administrative experience in a clinical environment, especially within Pathology or Dermatology, is a strong plus.

Requirements

• HS Diploma required
• Strong typing skills (40+ WPM).
• Excellent customer service, communication, and phone etiquette.
• Ability to learn quickly, adapt, and support high-volume workflows.
• High level of attention to detail, accuracy, and confidentiality.

Please submit your resume in Word or PDF format to be considered.

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